What is a tribunal?
It is an Administrative Hearing System
Disagreements between owners and directors or owners to owners can lead to costly lawsuits. An administrative hearing system (tribunal) is set up to avoid bringing in the legal system in a formal manner.
The HOA hearing system must conform to local laws and meet the needs of your development. Bylaws should clearly state that the administrative remedy must be pursued before it’s heard in court.
Dispute procedures say the person who is being complained about is served with a written statement of the charges along with a notice about his right to request a hearing. The notice of the right to a hearing should state that:
- A hearing must be requested within a certain amount of days or else the right is waived
- The person has a right to an attorney
The parties are entitled to get names and addresses of witnesses, and inspect and make a copy of any statements, writings and investigative reports important to the hearing.
The association’s president then appoints typically three members to hear the complaint. This is a tribunal and its members can’t be directors, related to either party, neighbors of the parties, witnesses to the complaint or persons investigating the complaint.
The tribunal elects a chairman and appoints a recorder who presents evidence and records the proceedings. Also on hand is a legally trained hearing officer who rules on the admissibility of evidence and advises on matters of law. The hearing should not occur sooner than ten days after receipt of notice.
Each party can call and examine witnesses, question credibility and dispute evidence. The hearing is somewhat informal and open to all association members.
Findings and Recommendations
After the hearing, the tribunal prepares a report of facts and recommendations for the board’s consideration. The board may use all the tribunal’s recommendations or reduce the proposed punishment and adopt the rest of the recommendations. They aren’t allowed to apply harsher actions than recommended by the tribunal