FAQ

Frequently Asked Questions:

 

Q: Who owns the fence between my home and the railroad tracks?

A: Most likely you own the fence.  Homeowners are encouraged to identify their exact property lines using approved land plots and surveys when identifying property items.  The white fencing near the playgrounds and common areas is owned by and is the responsibility of the association.

 

 

Q: Who mows the railroad tracks?

A: The railroad is only responsible for a small area (1′-2′) on each side of the tracks and our landscaping company does the rest, up to the fences.  Our current landscaping company is Shiloh and our contract with them designates specific times when the area is to be mowed.  It also identifies the spraying of a weed and grass killing product along the fence line at periodic intervals.

 

 

Q: What is a Proxy?

A: A proxy is simply a document by which a unit owner appoints someone else to represent him/her at a unit owners’ meeting and to vote.

 

 

Q: When the train comes by there are a lot of drivers who cut through the neighborhood.  Can we stop them?

A: It is not illegal for non residents to pass through our neighborhood.  Also, studies have shown, that if we were to place “No Through Traffic” signs at the entrances to the neighborhood it would only increase the traffic that is cutting through.

 

 

Q: Can we stop people from speeding through the neighborhood?

A: There are several variations to this question that we see all the time, here is the best (slightly long) answer.

  1. The streets are not owned by the community.  If they were then the community could be gated off or we could add speed bumps / rumble strips.  However, if we owned the streets then we would also be responsible for paying to maintain the pavement, sidewalks, snow removal, etc.  The costs have not been identified to outweigh the reward.  Also, we have asked the city to consider installation of speed bumps or rumble strips and the traffic study has identified that, under their guidelines, our neighborhood is not eligible to them.
  2. The police force is present in the neighborhood periodically.  The police have been invited numerous times to monitor the streets for speeders, especially during peak times.  We have also been asked to consider hiring a security guard or pay an off duty officer for patrols.  The costs were identified as simply too high.
  3. Homeowners are encouraged to contact Suffolk City Council and/or Suffolk City Police to emphasize their concerns.
    1. Cypress Borough Representative
    2. Suffolk Police

 

 

Q: Where can I found out the crime in our area?

A: Several homeowners have reported that they utilize an app called “Crime Mapper” which is also available at CrimeMapping.com.

 

 

Q: Who owns the ball field? / Who can use the ball field?

A: The ball field is the association’s community property. The Sting softball team maintains the field at its expense in exchange for use, with the stipulation that there are residents involved with the Sting organization in attendance.  The ball field is for use by Suffolk Meadows residents and their invited guests.  Guidelines for use apply to Sting and homeowners alike. It is not open for public use.

Through the partnership with Suffolk Meadows and Sting, the Sting organization has been able to see 63 girls achieve approximately 2.6 million in educational scholarships.

There are plans in the works for a wonderful upgrade to the ballfield in the near future, completely funded by the Sting organization.

 

 

Q: Who owns the basketball court? / Who can use the basketball court?

A: The court is the association’s community property.  Maintenance is funded by association dues.  The court is for use by Suffolk Meadows residents and their invited guests.  It is not open for public use.  It is the responsibility of those using the court, or any association property, to prevent damage to the equipment or to leave debris as it results in unnecessary costs to the association.

 

 

Q: Can my neighbor park all those cars in the street?

A: Homeowners are not limited to the number of automobiles that can be on their property or on the street.  All automobiles must be legally driveable.  City and association codes regulate the length and/or type of vehicles that can be parked.

 

 

 

 

Q: What do my fees actually pay for?

A: Please see the below graphic:

Dues graphic

 

Our current quarterly dues are $72.00.  The big takeaway here is :

36% Goes to Landscaping

23% Goes to management fees (PMA)

20% Goes to funding Reserves (Replacement and Operating)

21% Goes to other small fees (Legal, taxes, Insurance, etc.)

 

 

Q: What is happening with the expansion on Nansemond Parkway?

A: Both Suffolk and Chesapeake are working together to widen the road from the Shoulders Hill / Nansemond Parkway intersection all the way to 664.

From the City of Suffolk website:

The project provides for the widening of Nansemond Parkway from an existing two lane undivided roadway to a four lane divided roadway extending from Helen Street (phase I limit) to the Chesapeake city line.  The project includes extension of a 10 foot wide multi-use path on the north side of the corridor and a 5 foot wide sidewalk on the south side.  The project also provides for improved storm drain facilities to include water quality features as well as street lighting and landscaping. This project is planned to be constructed in coordination with the City of Chesapeake’s Portsmouth Boulevard widening project which will continue the four lane divided roadway features to Starmount Parkway in Chesapeake.  All Right of Way acquisition has been completed.  Utility relocations are slated to begin in March 2016 with construction starting in late 2016.

Nansemond_Parkway_Widening_Phase_II (Suffolk)

From the City of Chesapeake Website:

Nansemond Parkway Phase II

The project provides for the widening of Nansemond Parkway from an existing two lane undivided roadway to a four lane divided roadway extending from Helen Street (phase I limit) to the Chesapeake city line.  The project includes extension of a 10 foot wide multi-use path on the north side of the corridor and a 5 foot wide sidewalk on the south side.  The project also provides for improved storm drain facilities to include water quality features as well as street lighting and landscaping. This project is planned to be constructed in coordination with the City of Chesapeake’s Portsmouth Boulevard widening project which will continue the four lane divided roadway features to Starmount Parkway in Chesapeake.  All Right of Way acquisition has been completed.  Utility relocations are slated to begin in March 2016 with construction starting in late 2016.

Portsmouth Cross Section (Chesapeake)

 

 

Q: Can I drive a moped, ATV or other similar vehicle in the neighborhood?

A: No.  The recreational use of mopeds or other motorized vehicles not requiring Virginia operator’s license to operate (such as an ATV, dirtbike, golf cart, go-kart, etc) is expressly prohibited within the subdivision.

 

 

Q: Can I boat or fish Lake Ipswich?

A: No.  The use of the lake is not covered under our insurance policy.  No one may use the lake for any purpose, including properties adjacent to it.

 

 

Q: I heard the city approved chickens for residential properties, does that apply to us?  I’m worried my neighbor will get a noisy rooster!

A: No.  The documents prevent livestock and other types of animals on the property with exceptions.  Full text from DECLARATION OF COVENANTS:

1.15 ANIMALS: With the exception of dogs, cats and what would be considered other normal (as determined solely by the Declarant) household pets, no animals (including Vietnamese pot-bellied pigs), livestock, or fowl of any kind whatsoever shall be kept on or maintained on or in any Lot or dwelling at any time. Notwithstanding the foregoing, no dogs, cats, or other animals or pets shall be kept, bred or maintained on any or in any Lot or dwelling for commercial purposes.  No stable may be erected or maintained on any Lot. Dog kennels are expressly forbidden.

 

 

Q: How often does the association get inspected by the management company?  How do I know if the person driving slowly and looking at my house is an inspector or not?

A: Monthly inspections are part of our contractual obligation with the management company.  However residents can always contact the management team to identify issues that arise ahead of time.

 

Q: I was charged a $20 late fee for a missed payment of my dues.  How is this charged to me?  How can I make it go away?

A: Attend a meeting and describe the situation leading to the late fee accumulation and present the option to the board to have the fees waived.  The board will decide if the specifics of the issue deem a waiver appropriate or not.

 

Q: How close to the stop sign can that guy park?

A: Suffolk law says you may not park within 30 feet of a stop sign.  See below excerpt from the law:

10.25.050 General parking prohibitions.

(1) No person shall park a vehicle, except when necessary to avoid conflict with other traffic or in compliance with the directions of a police officer or traffic-control device, in any of the following places:

(a) On a sidewalk.

(b) In front of a driveway.

(c) Within an intersection.

(d) Within 20 feet of a crosswalk at an intersection.

(e) Within 30 feet upon the approach to any flashing beacon, stop sign, or traffic-control signal located at the side of a roadway.

(f) Between a safety zone and the adjacent curb or within 30 feet of points on the curb immediately opposite the ends of a safety zone, unless a different length is indicated by official signs or markings.

(g) Within 50 feet of the nearest rail or a railroad grade crossing.

(h) On the side of a street opposite the entrance to any fire station, within 75 feet of such entrance, when properly posted.

(i) Alongside or opposite any street excavation or obstruction, when such parking would obstruct traffic.

(j) On the roadway side of any vehicle parked at the edge or curb of a street.

(k) Upon any bridge or other elevated structure upon a street or within a tunnel.

(l) In any area or space on public or private property open for parking to the public designated and marked as a “fire lane.”

(m) At any place where official signs prohibit parking.

(n) In any parking space marked “Reserved Parking” unless the vehicle so parked is entitled to reserved parking in that particular space.

(o) At any place that obstructs access to a city water meter.

(2) For any violation of subsection (1)(l) of this section, the penalty shall be a fine in an amount as specified in a schedule as promulgated from time to time by the city manager and any law enforcement officer may (a) attach the notice of violation to the vehicle set forth in SCC 10.25.380 and/or (b) may remove the vehicle or have the vehicle removed to a storage area for safekeeping and shall report the removal to the Department of Motor Vehicles of the commonwealth of Virginia and to the owner (with the notice of violation attached) as promptly as possible, all as provided in Section 46.2-1211 of the Code of Virginia (1950), as amended. Before obtaining possession of his property, the owner shall pay to the parties entitled thereto all costs incidental to its removal and storage.

(3) For any violation of subsection (1)(n) or (o) of this section, the penalty shall be a fine in an amount as specified in a schedule as promulgated from time to time by the city manager and any law enforcement officer may (a) attach the notice of violation to the vehicle as set forth in SCC 10.25.380 and/or (b) may remove the vehicle or have the vehicle removed in accordance with Section 46.2-1213(B) of the Code of Virginia (1950), as amended, the provisions of which are incorporated herein by reference. Such removal shall be reported immediately to the city manager or assistant city manager and to the chief of police of the city of Staunton, and, as promptly as possible, to the owner of the vehicle. (Ord. 2016-11. Code 1964, § 15-119; Ord. 6-9-83, § 2; Code 1985, § 16-105; Ord. 12-17-92; Ord. 12-14-00; Ord. 10-24-02; Amended during the 2003 reformat).

 

 

 

 

There are many FAQs asked – I will work to diligently continue to post them here for all homeowners to see.  If you have questions of your own please feel free to contact us on our “Contact Us” page!